Consolidate & Approve Comments

1. Accept the Assignment

1. The Lead Reviewer can previously Accept the assignment given by the Document Controller first, by clicking the Accept button.
2. After accepting the assignment, the Lead Reviewer then can click on the Document tab to be able to see the file that need to Consolidate & Approval.

2. Show File

After the Document tab is shown,

1. The Lead Reviewer can click on the 🗎 symbol as shown number 1 mark.

3. Checking on the Reviewed Documents/File Models

A. Checking Document pdf

After the document is opened, a list of files will be visible.

1. The Lead Reviewer can click on the Number 1 area, and series of action will shown.
2. The Lead Reviewer then can select View in PDF Viewer which will display the file Lead Reviewer choose to be shown.

Extra:

a. The Lead Reviewer can also use the Download option to save the document locally for offline review or archiving purposes.

b. The Generate summary option allows the Lead Reviewer to automatically create or view a summarized version of the document content for quick understanding.

c. The Download with comment option enables the Lead Reviewer to download the file along with any comments or feedback that have been added, providing a consolidated view for further review.

After the document is opened, the Lead Reviewer will be presented with the PDF viewer interface, as shown in the image above. On the right side, the comments panel will display any comments or feedback added to the document.

1. If the comment panel is not yet visible, the Lead Reviewer can click the icon shown at Number 1 to open or reveal the list of comments available for this document.
2. In the comments panel, the Lead Reviewer can select any comment from the list as indicated in Number 2. Selecting a comment will highlight the related annotation on the document and show additional options for interacting with the comment.

Extra:

a. If the Lead Reviewer wants to respond or provide additional clarification, they can use the reply field shown at letter a. This allows the reviewer to add follow-up comments directly within the thread to maintain context and improve collaboration.

Once the Lead Reviewer has finished reviewing or responding to comments, they may proceed with the next step in the consolidation or approval process.

B. Checking Document ifc

After the document is opened, a list of files will be visible.

1. The Lead Reviewer can click on the Number 1 area, and series of action will shown.
2. The Lead Reviewer then can select View action to be directed to BIMA3D, which will display the model of the file Lead Reviewer choose to be shown.

Extra :

a. The Download option allows the Lead Reviewer to save the IFC model file locally, enabling offline access or further analysis using external BIM tools.

b. The View in BiMA Map option displays the IFC model in a map-based interface, showing its geographical placement or spatial context related to other models or site data.

c. The View in BiMA Road option enables the Lead Reviewer to view the model within the road-related environment of BiMA, providing specific visualization for infrastructure or roadway elements.

d. The Analyze Data option provides access to the analytical view of the model, where the Lead Reviewer can evaluate key data such as element properties, quantities, or relationships.

e. The Analyze Setting option allows the Lead Reviewer to configure analysis parameters, filters, or criteria to customize how the data or model information will be reviewed.

When opening a file, the Lead Reviewer will be directed to BIMA3D. Inside this view, the Lead Reviewer can explore the comments or reviews that have been provided by the Reviewers. The Lead Reviewer can also follow the steps below to directly check the results of the reviews/comments left by the reviewers:

1. If the list of reviews/comments does not appear, the Lead Reviewer can click the icon indicated by number 1 to reload or sort the reviews/comments that have been created.
2. Once the review list is visible, the Lead Reviewer can click the icon indicated by number 2 to see which objects have been commented on by the Reviewers.
3. After the Lead Reviewer clicks the icon number 3, BIMA3D will highlight or display the specific objects that have been reviewed by the Reviewers, allowing the Lead Reviewer to directly see the parts of the model being discussed.

Extra:

a. If the Lead Reviewer wants to add additional notes or comments, the Lead Reviewer can click the icon pointed to by the letter a.

If the Lead Reviewer feels they have reviewed or added enough comments, the Lead Reviewer may close BIMA3D to proceed to the next process.

4. Finalize the Consolidate & Approval Process

After completing the review inside BIMA3D, the Lead Reviewer will return to the document workflow page. On this page, the Lead Reviewer can view the list of documents associated with the workflow and access the comments related to each file.

1. The Lead Reviewer can click the Document tab, as shown in the area marked with Number 1. This tab displays all documents included in the current workflow and their details.
2. To view the comments or feedback given by the Reviewers for a specific document, the Lead Reviewer can click the comment icon, as shown in the area marked with Number 2. Clicking this icon will open the comments panel, which contains the review discussion for the selected document.

This step involves taking the final action to close the review and consolidation workflow.

1. The Lead Reviewer must click the Action Menu ⋮ , as shown in the area marked with Number 1.
2. The Lead Reviewer must click Final Decision,as shown in the area marked with Number 2. This menu contains the closing actions for the workflow.

After clicking Final Decision, a modal window appears, requiring the Lead Reviewer to select the appropriate final status for the document workflow.

1. The Lead Reviewer must click the dropdown menu for Subject (Number 1) to display the available final decision options.
2. A list of possible statuses will appear, as shown in the area marked with Number 2. The Lead Reviewer must select the most suitable status (e.g., APPROVED, RINCOM - Response with Comments, RNAPP - Response with Approval, etc.) that reflects the outcome of the review process.
3. In the field below the subject (Number 3), the Lead Reviewer has the option to input a final comment or note regarding the decision. This field is typically optional but recommended for clarity.
4. Once the subject/status and any necessary comments are entered, the Lead Reviewer must click the Save button (Number 4) to finalize and submit the decision, thus closing the workflow.

Extra:

a. The Cancel button, marked with a, is used to close the modal window without submitting any decision.

5. Completing the Assignment

1. Lead Reviewer can click the Workflow tab agan, so that BIMA Construction can display the Workflow tab.
2. After the Workflow tab opens, Lead Reviewer can click the Complete button to complete the given assignment.

6. Consolidate & Approval Finish

The Consolidate & Approval process is complete, BIMA Construction will provide notification to the Document Controller.